A letter of intent for contract renewal is an essential document for businesses that have expiring contracts with their clients. It outlines the terms and conditions for renewing the contract and can help strengthen the relationship between the two parties involved.

If you are looking for a sample letter of intent for contract renewal, you have come to the right place. In this article, we will discuss what a letter of intent is and provide an example of what it should include.

What is a Letter of Intent?

A letter of intent is a written document that outlines an agreement between two or more parties. It is a non-binding document that serves as a preliminary agreement before the final contract is signed. A letter of intent typically includes:

– The names of the parties involved in the agreement

– The purpose of the agreement

– The terms and conditions of the agreement

Why is a Letter of Intent Important?

A letter of intent is important because it clarifies the terms and conditions of the agreement between the parties involved. It helps to avoid misunderstandings and disputes that could arise in the future. Additionally, a letter of intent can be used to ensure that both parties are on the same page before entering into a formal contract.

Sample Letter of Intent for Contract Renewal


[Client Name]


[City, State ZIP Code]

Dear [Client Name],

We are pleased to inform you that we would like to renew our contract with your company for another [length of time] effective [date]. We have been pleased with the results of our business relationship thus far and we are excited about the prospects of continuing our partnership in the future.

To ensure that the renewal process goes smoothly, we would like to outline the terms and conditions of the renewed contract. Please find below the details of the renewed contract:

– [Insert details of the renewed contract, including the scope of work, fees, payment terms, and any other relevant information.]

If you agree with the terms of the renewed contract, please sign and return this letter to us no later than [date]. We look forward to continuing our business relationship with your company and thank you for your continued trust in our services.


[Your Name]

[Your Company Name]


A letter of intent for contract renewal is an important document that outlines the terms and conditions of the renewed contract. It helps to clarify the expectations between both parties and can prevent misunderstandings or disputes. By using the above sample as a guide, you can create a letter of intent that is tailored to your specific needs and ensure a successful renewal of your business contract.